How to sell enterprise data to AI companies

At a glance

Choose a coordinator and identify the people who understand each system and can approve the proposed scope.
Document the record types, history, relationships between systems, and known restrictions.
Start with the inventory, then agree on scope and preparation responsibilities before exporting records.

Give the project one point of contact.

Enterprise records often span several teams and software accounts. Choose someone who can collect the initial overview and route follow-up questions to the right people. They do not need to personally export every system.

For example, operations may know what an ERP record means, IT may control access, and another team may review licensing terms. Identifying those owners early prevents the same question from bouncing around the organization.

Assign an owner to each approval question.

Use a short responsibility list so that an unanswered question is not mistaken for an approved decision. Adjust these suggested roles to your organization; one person may cover several of them.

Business sponsor: defines the workflow and commercial purpose being considered.
System owner: explains the records, their relationships, export options, and known gaps.
Contract reviewer: identifies agreements, permissions, and proposed uses that need review.
Privacy or security reviewer: addresses sensitive content and handling requirements for the proposed copy.
Approval owner: confirms who can approve the final scope, exclusions, terms, and delivery.

Build an inventory by system.

The FTC recommends knowing what information your business has, where it comes from, and who can access it. That same inventory is a useful starting point for a licensing discussion. Keep the first version readable.

Application and business unit: where the records live and who uses them.
Record types: what the system contains, such as service histories or procurement workflows.
Coverage and size: the approximate date range and storage total.
System owner: who can explain the fields and answer access questions.
Known restrictions: material that needs additional review or must be excluded.

Explain how the records connect.

A purchase order can tell one part of a story. Connected receiving records, exception notes, and resolution history can explain what happened next. Describe these relationships in the inventory rather than sending every table without explanation.

Use an example that contains no real customer information. A short explanation of a normal workflow helps someone outside the business understand the purpose of the records.

An illustrative ERP scope note.

Consider a fictional distributor reviewing a shipment-exception workflow. Its draft scope identifies the order records, related shipment events, exception notes, and final disposition. A field guide explains the status codes, timestamps, units, and relationships needed to understand the sequence.

Before any export, record the proposed systems and time period, whether event history is available, and which notes or attachments need separate review. If records from two systems cannot be linked reliably, state that limitation.

Once scope and terms are approved, convert the decisions into preparation instructions: included sources, exclusions, record relationships, handling requirements, and the person who resolves exceptions. This example illustrates coordination; it is not a completed transaction or a promise that every ERP dataset can be licensed.

Review permissions before delivery.

Having access to a system is not the same as having permission to license everything inside it. Involve the appropriate people to review customer commitments, third-party material, sensitive information, and the proposed use.

Define the scope of the copy and how it will be checked. A clear record of included systems, time periods, and exclusions helps the people preparing the data work from the same instructions.

Start the conversation before the export.

You can request a bid with a business overview and an inventory of applications. Red Deer Data’s intake collects this starting information without requiring a data upload.

From there, your team can review the opportunity and agree on preparation, delivery, and payment terms. Your operating systems can keep serving the business while a separate licensing copy is prepared.